Cách chỉnh sửa file powerpoint read only

Are you trying lớn open a PowerPoint presentation that sadly opens up as a read-only file? If the answer is yes, then you are not alone! This isn’t a pleasant situation for anyone, however, there are many complications và reasons behind why this happens. On a larger note, the solution lớn this problem is fairly simple.

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To edit your PowerPoint read-only tệp tin, simply clichồng on the “Edit Anyway” button on the horizontal yellow bar under the ribbon. You can also cliông chồng on the “File” tab. Then, cliông xã on “Info”. Next, locate & cliông chồng on “Protect Presentation”, and finally cliông chồng on “Mark as Final”.

Interestingly, one of the reasons why your presentation shows as read-only is because of an in-built feature within PowerPoint! (We’ll get lớn the details of that in a bit). So, this is not something that you need to lớn fear. We just need to lớn be a bit more informed on how khổng lồ fix it!

So, in this article, I will be sharing with you the details of why a PowerPoint tệp tin shows “Read-only”, và what can you bởi lớn save the file and make it editable. Let’s get started!

Why is My PowerPoint Read-Only?


One of the most comtháng reasons for PowerPoint lớn become a read-only file as when it has been done so intentionally. Why would anyone want to vì this intentionally?

1. “Mark as Final” Feature is Enabled

Well, it turns out, PowerPoint actually provides a built-in feature known as “Mark as Final”. This feature turns the PowerPoint tệp tin inlớn “Read-Only” mode. The “Mark as Final” feature of PowerPoint is designed lớn let the readers know that the version of the presentation that they are viewing is the final version and no changes are lớn be made lớn that version!

Thus, even though such a presentation can be opened by viewers, they will see a “Read-Only” prompt both at the top of the PowerPoint application where the title appears (otherwise known as the title bar), and a yellow strip just below the ribbons with a button that says “Edit Anyway”.

Obviously, there are other ways lớn prsự kiện your viewers from editing your PowerPoint tệp tin which is more fool-proof. More on that later in the article.

2. PowerPoint has just Recovered from a Crash

Another common reason for PowerPoint lớn get into lớn “Read-Only” mode is when your PowerPoint may have sầu recovered from a crash. Irrespective sầu of whether the PowerPoint application was abruptly closed intentionally or unintentionally when a presentation file was open, PowerPoint may open the file in “Read-Only” mode when restarted.

PowerPoint automatically marks the previous saved version as the final version of the tệp tin và opens it up in the read-only mode.

3. Same PPT file is Opened Twice at the Same time!

Lastly, PowerPoint may also convert a presentation inlớn “Read-Only” mode when two presentations that have sầu the same name are opened at the same time. Alternatively, the tệp tin may also become read-only when the same tệp tin has been opened twice by mistake.

This can happen especially when PowerPoint takes some time to respond to lớn the user’s first request to open a presentation tệp tin leading lớn the user double-clicking on the same file twice. Although there are checks và balances in place lớn avoid this issue, nevertheless, such issues can still take place.

Furthermore, if you have perhaps saved a presentation tệp tin that has the same name in two different locations on your computer, và you open both of them together, PowerPoint can sometimes open the tệp tin that has been opened later in read-only mode.

How to lớn Unloông xã Read-Only in PowerPoint?

As annoying as it may seem, it is quite easy to lớn unloông chồng the read-only mode from PowerPoint!

Here’s how to lớn exit from the “Read-Only” mode in PowerPoint –

Open the “Read-Only” PowerPoint (PPT) tệp tin.At the top part just below the ribbon options, you’ll see a long yellow banner.Hover your mouse towards the banner & cliông chồng on the option “Edit Anyway”.

You will now be able to edit the PowerPoint file as you usually would.

Furthermore, make sure that you haven’t opened the same tệp tin twice by chance. If so, try to lớn cđại bại one or both the files & re-open the presentation once again.

Why Does Read-Only Keep Coming Bachồng in PowerPoint?

One of the key reasons why your PowerPoint tệp tin may become read-only every time you open it is because the “Mark as Final” feature has been enabled in the settings. As long as this feature has been enabled, your PowerPoint tệp tin may keep reopening as a read-only tệp tin from time khổng lồ time.

Let us understvà how khổng lồ turn off read-only mode in PowerPoint so that you don’t have lớn deal with this issue.

How to Turn Off Read-Only Mode in PowerPoint?

Even though clicking on “Edit Anyway” as described above sầu will fix the issue, however, if the presentation has been marked as final by the original author, it may continue to show the read-only mode sometimes.

In order khổng lồ fix that issue, you will need to take a slightly longer route. Here’s a step-by-step process to turn off read-only mode in PowerPoint.

1. Start by opening your “read-only” PowerPoint presentation.

2. Hover to the top thực đơn & then cliông chồng on the tab named ‘File’. Then cliông xã on Info.

3. There will be a ‘Protect Presentation’ option in clear yellow.

4. You might come across a dialog box telling you “The presentation has been marked as final khổng lồ discourage any editing.”

5. To unvì chưng this feature, simply cliông xã on Protect Presentation. A thực đơn will appear, cliông xã on the ‘Mark as Final’ to fully unloông xã the desired presentation.

After doing this you will see that the Read-Only suffix from your PPT file’s name will be gone và you would be able khổng lồ freely edit further.

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How lớn Edit a Read-Only PowerPoint File?

After you have sầu done removing the read-only feature from your PowerPoint, you can simply edit texts, add animations, images and use features with absolute miễn phí will. Just getting through the read-only barrier is the only thing that you need lớn know to lớn get started with editing.

Interestingly, you can also get out of the read-only mode in PowerPoint by saving the file with a different name. This will not only allow you to get rid of the read-only mode but also allow you to save sầu a copy of the edits that you may have sầu made while the file was in the read-only mode.

Let’s learn how lớn save a read-only presentation tệp tin.

How to lớn Save sầu a Read-Only PowerPoint File?

Saving a PowerPoint file that is in a read-only mode is rather quite simple. Although you don’t need lớn enable “Edit Anyway”, doing so would be recommended. The next step is really saving a tệp tin in a different location on your computer with either the same name or under a different name.

Here’s how you can save a read-only PowerPoint presentation –

Click on the “File” tab. Cliông chồng on “Save sầu As” from the option provided on the left part of your screen.Navigate to lớn a thư mục location where you want to save sầu the file. Feel miễn phí to change the name of the tệp tin if needed.Click “Save”. Lastly, browse lớn the specific thư mục where you saved the PowerPoint tệp tin. mở cửa it & check to see if the “Read-Only” mode has been removed.

Why Does Every PowerPoint File Open in Read-Only Mode?

As we have learned so far, one of the key reasons for PowerPoint to open a presentation file in read-only mode is when it has been “Marked as Final” by the author of the tệp tin. By now, you’ve sầu also learned how khổng lồ get rid of this problem.

However, the “Mark as Final” feature should only restrict the specific tệp tin shared by a particular author. It typically shouldn’t make all your PowerPoint files “Read-Only”.

If this is the case for you, the problem may be slightly different. Let’s underst& this a bit further.

Sometimes, the file or the thư mục in which the PowerPoint presentation has been saved itself becomes read-only due lớn a glitch in the operating system. There are several reasons why this could happen. I won’t go inlớn details of each of those reasons. However, it is important for us to lớn understvà how khổng lồ make this file or folder editable.

Here’s what you could vì chưng lớn remove the read-only from a particular presentation file –

Navigate khổng lồ the folder in which the tệp tin has been saved, & locate the file.Right-cliông chồng on the file and select “Properties” from the window the just opens up.A new window will open up. Cliông xã on the “General” tab. Next, clear the check-box from the “Read-Only” attribute option.Finally, click “OK” và save sầu your changes.

This should solve the problem. If it still doesn’t fix the issue, you may want khổng lồ check whether the thư mục in which the PowerPoint file has been saved has the editable rights to it và is not marked as read-only.

If the thư mục is also being marked as read-only, you will need to lớn remove the “Read-Only” attributes from the folder first. Here’s an article that can help you remove the read-only attribute from a thư mục in Windows.

How to Prevent PowerPoint from Being Edited?

There are quite a few different ways in which you can lock a PowerPoint file or prevent it from being edited. Here are some of the options that you can choose from –

Save sầu a PowerPoint File as Read-OnlyPassword protect your PowerPoint tệp tin. Convert a PowerPoint file inkhổng lồ a PowerPoint Show File (PPSX) Convert a PowerPoint file into lớn a PDF fileConvert a PowerPoint tệp tin inkhổng lồ a Video

Let’s look at some of these methods in detail –

Method 1 – Save a PowerPoint File as Read-Only

To get this done, simply bởi vì the opposite of turning off the read-only mode. Here’s a step-by-step process khổng lồ save a PowerPoint file as Read-Only:

mở cửa the desired PowerPoint presentation, and click on the “File” tab.Next, clichồng on the “Info” tab from the options presented on the left part of the screen.Select the “Protect Presentation” option.From the dropdown, select “Always Open Read-Only“.Finally, save sầu the tệp tin by pressing Ctrl+S.

Your presentation tệp tin will now be opened as a read-only file.

Method 2 – Password Protect your PowerPoint presentation

If your colleagues or students haven’t been very familiar with your polite way of discouraging any edits on your final PowerPoint file, then the best option for you is to lớn simply encrypt your presentation file using a password protection feature.


Here’s what you need lớn do lớn password protect your PowerPoint presentation –

Open your desired presentation và select the File tab and then cliông chồng on “Save sầu As”.At the bottom of the “Save sầu As” dialogue box, a “Tools” option will appear.Cliông chồng on “General Options”.The box marked as “Password to lớn Modify” can be used lớn type in the desired password you wish to lớn set.After setting up your password and re-entering it for further verification, simply clichồng “OK

Similarly, you can also enable password protection from the “Info” tab. To do that, cliông xã on the “File” tab first. Then, cliông xã the “Info” tab. Next, click on “Protect Presentation“, và finally from the dropdown, cliông chồng on “Encrypt with Password“. You will then be asked to lớn phối a password. Simply re-enter the same password & cliông xã “OK“.

While encrypting the PowerPoint file with a password, you will be presented with 2 options – either lớn restrict access to the PowerPoint tệp tin or lớn restrict modifying the presentation tệp tin. Choose the latter as this will allow your audience to lớn at least view the presentation file without editing it.

Method 3 – Convert PowerPoint presentation as a PPSX file

Another method of preventing a PowerPoint presentation from being editing is to lớn convert it inlớn a PowerPoint show tệp tin or a PPSX tệp tin format. Doing so will directly open the presentation file in a PowerPoint Slide Show mode thereby restricting the editing capabilities of an individual for such a file.

Here’s how lớn convert a PowerPoint presentation to lớn a PowerPoint Show file (PPSX file)

Cliông chồng on the “File” tab.Then, clichồng on “Save sầu As” from the panel on the left part of your screen.On the new window that pops-up, cliông chồng on the “Save As Type” option.From the dropdown, scroll down & locate the “PowerPoint Show” file type option.Navigate lớn the desired location & rename the file if needed.Cliông chồng on “Save“.

Method 4 – Convert PowerPoint Presentation inlớn a PDF File

Another alternative sầu method is lớn tóm tắt a PDF version of the presentation instead of the PPT tệp tin. All you need lớn vì chưng is convert the file lớn the PDF tệp tin format. To vì chưng that, you can follow the below steps –

Click on the “File” tab.Then, click on “Export” from the panel on the left part of your screen.On the new window that pops-up, clichồng on the “Create PDF” option.Navigate to the desired location and rename the file if needed.Click on “Save“.

You will now notice that there is a PDF file added lớn the folder in which you saved the file. Make sure that you nội dung this PDF tệp tin instead of the PPT presentation.

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Method 5 – Convert PowerPoint File into lớn a Video

Last, but not the least, you can also convert your presentation inkhổng lồ a Clip. Although the use of this method is more suited for creating videos using PowerPoint, however, you can also use this method to lớn ensure that you are able lớn prsự kiện your viewers from editing it.

Here’s how khổng lồ convert a PowerPoint tệp tin inkhổng lồ a video –

Clichồng on the “File” tab.Then, cliông chồng on “Save As” from the panel on the left part of your screen.On the new window that pops-up, click on the “MPEG/MP4” option.From the dropdown, scroll down & locate the “PowerPoint Show” tệp tin type option.Navigate to lớn the desired location and rename the file if needed.Click on “Save“.

How lớn Remove sầu Restricted Access in PowerPoint?

PowerPoint also provides you with an option lớn remove sầu access restrictions that the original author may have sầu put in place.

To remove the restricted access setting in your file, simply follow the below steps:

Cliông xã on the “File” tab.Next, cliông xã on the “Info” tab.Then, clichồng on “Protect Presentation” and change the permissions which have been applied.

Unselecting the previous options will remove the existing restrictions.

It is important to lớn note that if the tệp tin is password-protected, you will need the password lớn change the permissions of the tệp tin. Without the original password, you won’t be able to unlock the permission protections.

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Credit lớn Cookie_Studio for the featured image of this article.